Privacy Policy
Website Privacy Policy
The policy determines the key areas where user privacy must be taken into account and summarises the responsibilities and obligations of WLCC and users. This will also include the manner in which this website collects, stores and safeguards user data and personal information.
The Website
WLCC takes an active interest in user privacy by ensuring that steps are taken to guard user privacy throughout the duration of their visit to the site.
Cookies
In order to improve a user’s experience, cookies collect data pertaining to how they use this site. Cookies are small files, saved onto the user’s hard drive, which track, save and store information about how the user interacts with a website. This enables WLCC to tailor the user’s experience of this website. In the event that users wish to prevent the use and saving of cookies from this website to their computers, they are advised to visit their web browser’s security settings and block all cookies from this website and its external partners.
This website also uses tracking software which enables WLCC to monitor visitors and better understand how the website is used. This tracking software is provided by Google Analytics and uses cookies to trace visitor usage. The software will track and monitor engagement and usage of a website by saving a cookie to the user’s hard drive. However, the software will not collect, save or store any personal information. For further information, please refer to Google’s privacy policy here: – http://www.google.com/privacy.html
By using this website you have the option to accept or decline our use of cookies. Whenever you use our website on a PC or mobile device, we can provide a better experience if users allow limited information to be collected through the use of cookies. By accepting our cookie policy you agree that we can place certain types of cookies on your PC or mobile device, however you can also block them by using your browser settings. Please be aware that some of our services, may not function if your browser does not accept these cookies. However, you can allow cookies from us by making us a “trusted website” in your internet browser.
What are Cookies
Cookies are small text files which are downloaded to your computer or mobile device when you visit a website or application. Your web browser (E.G. Internet Explorer, Mozilla Firefox, Google Chrome etc) then sends these cookies back to the website or application on each subsequent visit so that they can recognise you and remember things like your personal preferences.
Cookies are very useful and help to make your experience on websites as smooth as possible. For example, they let you move between web pages efficiently, remembering your preferences, and generally improving your experience.
They are referred to as session or persistent cookies, depending on how long they are used:
• Session cookies only last for your online session and disappear from your computer or device when you close your browser.
• Persistent cookies stay on your computer or device after the browser has been closed and last for the period of time specified in the cookie. These persistent cookies are activated each time you visit the site where the cookie was generated.
Contact and Communication
People who choose to contact this website or WLCC and provide any requested personal details do so at their own discretion and their own risk. Your personal information remains private and will be stored securely until it has no use or is no longer required. Whilst every effort has been made to ensure that a safe and secure form for the e-mail submission process has been created, users who choose to use the form are advised that they do so at their own risk.
Any information submitted is used by WLCC in order to provide you with additional information about the services and facilities for our members. We may also use such details to assist you by answering any questions or responding to any queries you may have submitted. This includes the use of your details to subscribe you to any such email newsletter program operated by WLCC. Your personal details shall not be passed to any third party.
External Links
WLCC strives to only include safe, high quality and relevant links, it is recommended that users approach any external links with caution. WLCC cannot be held responsible for or validate the content of externally linked websites. By clicking on an external link, you do so at your own risk. WLCC cannot be held liable for any implications or damages arising as a result of visiting any external links.
General Data Protection Regulations (GDPR)
& Privacy Policy
The General Data Protection Regulations (GDPR) are effective from 25 May 2018.
Our statement regarding our policy is shown below:
General Data Protection Regulations (GDPR)
West Leicester Conservative Club (WLCC), uses and is responsible for certain personal information regarding our members. This means that we are responsible as “controller” of that personal information for the purposes of the General Data Protection Regulations.
In the course of running WLCC, we collect and retain personal information which may include your name, address, phone numbers, e-mail addresses, subscription history, payments, bank account details, '100 Club' payment records. renovation project records, membership links and membership application form, and other records necessary for the proper running of a membership club. This information is required so that you can be a member of WLCC.
How the Club uses your personal information:
We process information about you
• To administer your membership of WLCC and your use of its facilities
• To comply with legal, regulatory and corporate governance obligations and good practice
• To ensure business policies are adhered to
• For operational reasons
• For statistical analysis
• To analyse purchasing preferences
• To communicate with you
The legal bases for this processing are that it is necessary to enable us to provide membership benefits, to comply with our legal obligations and to achieve legitimate purposes of WLCC.
Who the Club may share personal information with:
We may disclose and exchange information with law enforcement agencies and regulatory bodies. This information will be used solely by WLCC for administration and statistical purposes and will not, under any circumstances be provided to or shared with any other external body, company or person.
Keeping your personal information secure:
Our data in this respect is stored on our hard drive and there are back up facilities in place including the Cloud. We take the issue of security very seriously and other members do not have any access to this information and the staff and committee only have limited access.The Club limits access to your personal information to those officers who have a genuine need to see it namely the President, the Chair, the Secretary and the Treasurer. These officers will process your information only in an authorised manner and are subject to a duty of confidentiality. The information held about you will be maintained within the United Kingdom.
The club has procedures in place to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected data breach where it is legally required to do so.
You have a statutory right to see your individual information and if you wish to avail yourself of this, please write The Secretary at WLCC . We will provide the information in a structured, commonly used and machine-readable format.
How long your personal information will be kept:
We will retain the information during your membership and for six years after it ends.
Your rights
Under the General Data Protection Regulations you have a number of important rights, free of charge. In summary, those include rights to:
• fair processing of information and transparency over how we use your personal information
• access to your personal information and other information which this Privacy Notice aims to give you
• require us to correct any mistakes in your personal information which we hold
• require the erasure of your personal information in certain situations
• receive personal information which you have provided to us, in a structured, commonly used and machine-readable format and to transmit those data to a third party in certain situations
• object at any time to processing of your personal information for direct marketing
• object in certain other situations to our continued processing of your personal information
• otherwise restrict our processing of your personal information in certain circumstances.
For more information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
• Write to The Secretary at the registered office of the club which is:
55 Westcotes Drive, Leicester, LE3 0QU. The letter MUST include your signature.
• let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility
or credit card bill);
• let us know the information to which your request relates.
If you would like the club to delete your email address you should write to The Secretary at the registered office of the club which is:
55 Westcotes Drive, Leicester, LE3 0QU. The letter MUST include your signature.Complaints
Complaints
It is hoped that WLCC will be able to resolve any query or concern that you may wish to raise about the use of information directly with you.
The General Data Protection Regulation also gives you the right to lodge a complaint with the UK Information Commissioner whose contact details can be obtained from the club Secretary, or Government Information websites and publications.
Changes to this privacy notice
This privacy notice was published on 1st January 2019. The Club may change this privacy notice from time to time. When we do we will inform you via [Club Notice Board and Club Website].
How to contact us
Please contact The Secretary if you have any questions about this privacy notice or the information we hold about you by sending an email to WLCC writing to the committee or calling WLCC’s telephone number.
Conclusion
It is deemed by WLCC that by paying the annual subscription, you have read this privacy notice and understand and agree with what it states.